As a company secretary, will you help review my Government letters?

• It's not a market norm for such arrangement, especially if the service provider does not have enough resources and experience to manage comprehensively at this level. 
• Via an all-round platform like BRIDGES, using our registered address could be a very important beneficial strategic move of yours. That means all your Govt letters will be posted to our provided registered office address, and we can remind you promptly when the Govt letters are received, also give you useful advice on how to handle these letters appropriately. Under this 'all-in-one' arrangement, all your Govt deadlines will not be skipped. 
• Since your Govt mails might contain lots of sensitive information, choosing a reliable service provider to manage all these for you is undoubtedly crucial. Having years of practical experience, our attentive company secretarial specialists will handle your letters with great care, and keep a close eye on the Govt schedule to help you deal with different compliance duties and deadlines properly when you are busy with onerous operational work. 

What exactly is Annual Return (NAR1)?

• The Companies Ordinance requires all limited companies to prepare and submit their Annual Return every year within 42 days after the anniversary date of incorporation. This document should list out the particulars of the company, as there could be changes or updates throughout the whole year so the owner is obligated to update the regulatory body through this kind of report. 
• The Companies Registry will not remind you of this important submission, and not every company secretarial service provider in the market will do so. As to be your company secretary, not only will we notify you upon every deadline, but also help prepare and file your Annual Return complimentarily, so as to avoid penalties on late submission.
• If you choose us as your tax arrangement service provider, we will even remind you when it is time to file your tax returns like Employer’s Return and Profits Tax Return for you to comply with these responsibilities properly.

Can I take the role of company secretary myself or better hire professional?

• In HK, all limited companies are required to appoint a co. secretary according to the Co. Ordinance. The work of a co. secretary is essential to the governance and administration of the company as s/he has to deal with different regulatory institutions like Co. Registry, etc.
• If you are the director / shareholder of the company, it is legally prohibited for you to take the co. secretary role. And if you appoint an individual for this, s/he should ordinarily reside in HK; if the co. secretary is a corporate secretary, its registered office or place of business should be in HK.
• In many ways, it is recommended to get a proficient firm that is fully versed in the HK Co. Ordinance to handle this important role, given that a layperson or an incapable service provider can help appointing a new director / shareholder, increase in authorised capital for share allotment to share transfer request, etc. 

What is a company’s trading name? Why adding it?

• A company’s trading name (a.k.a. doing business as / DBA) is different from a registered business name. A business name is applied on all your official legal documents or applications for your business, while a trading name is mostly used to conduct the operations under a simpler brand as opposed to using the formal business name within all pulblic communications. For example, a large group that sells various types of products may use different trading names under its registered business name for people to easily distinguish.
• Another main difference would be the tax payable for the two types. The registered business name comes with legal conditions for operating business and so it is being used as the mother entity and taxable; the trading name is more like a trademark, with distinct nature and legal power when compared with the business name. Thus before you can add a trading name, you ought to have a registered business name first.  

Any more jobs that your company secretary team is capable of?

• Besides of the main duties of a co. secretary like Annual Return filing and company statutory record maintenance, our competent team is able to handle more sophisticated co. secretarial matters include but not limited to: Change of Company Name, Adding or Cancellation of Business Name / Branch Name, Appointment or Resignation of Director / Shareholder / Co. Secretary, Appointment of Individual Director, Board Resolution, Business Registration License Renewal (Valid / Expired License), Share Transfer, Increase in Authorised Capital for Share Allotment, Nominee Services, Certified True Copy, Apostille or Notarisation Arrangement, Co. Deregistration.